Vendors Should Be
Accountable.
Not Invisible.
GPS check-in, before/after photos, and a 3-way project chat — every vendor held to proof, not promises.
You are paying for work you cannot verify
Traditional HOA management runs on trust. The vendor says they showed up, bills you for four hours, and you pay. Without location data or photos, boards have no way to confirm the work happened — on time, on your property, or at all. See how boards get real-time financial visibility →
Vendor Accountability in Three Parts
Live location, photo documentation, and live project coordination — built into every job automatically.
Live & Past Location — Know Where Vendors Are and Have Been
Vendors check in when they arrive. A live breadcrumb records exactly where they go. Past location gives your board a heatmap of every area covered — so invoices reflect real work, not estimates.
- Vendors respond immediately to on-site issues — no waiting for a call back
- Send the vendor directly to the exact problem: dead plant, overgrown tree, dog waste in a common area
- Board sees vendor position in real time — no guessing if they showed up
- Heatmap shows every area the vendor visited during their service window
- Board can see how thoroughly common areas were covered
- Invoice reflects actual hours and areas worked — verified, not assumed
How APM's vendor accountability compares to traditional HOA management →
Photos Attached to Every Job — Automatically
Vendors submit timestamped photos through the app at check-in and check-out. Every photo is location-tagged and tied to the service record — your board approves invoices on documented proof, not a phone call.
- Photos required at check-in and check-out — no exceptions
- Location coordinates embedded in every photo automatically
- Entire photo log stored with the service record permanently
- Same day responses to owner queries or service requests
Large Projects: Vendor, Manager, and Board in One Thread
Landscaping overhauls, roof replacements, gate installations — large projects affect every resident. All three parties share one live thread so updates flow from the vendor directly to residents without distortion.
- All three parties see the same real-time updates
- Vendor posts milestones and photos directly in the thread
- Manager sends resident updates from verified data — not guesses
- Full project record stored and board-accessible permanently
How Bay Area HOA managers coordinate large vendor projects →
Board & Internal on the same thread
Vendor accountability saves boards tens of thousands annually
When vendors know every visit is location-logged and every invoice is photo-verified, no-shows disappear and billing disputes drop to near zero.
Communities consistently recover this range in vendor billing fraud, inflated hours, and no-show services once live location accountability goes live.
Every invoice is tied to a location check-in, time-on-site record, and photos. No invoice is approved without proof.
Vendor, manager, and board in one thread for large projects — so residents get accurate updates based on real data, not guesses.
HOA Management Options: Choose Your Level
GPS vendor tracking is available at every tier. The difference is how much APM handles vendor sourcing, coordination, and oversight on your behalf.
Self-Management Software
For boards who want professional tools — without a management company.
- Vendor live location & check-in / check-out
- Before/after photo documentation
- Maintenance request management
- Financial dashboard (live banking)
- Dues collection & ACH processing
- Smart community controls platform
- Mobile app access
- Vendor sourcing & vetting
- Contract negotiation
- On-site oversight
Financial Management
Professional bookkeeping and financial oversight without full management.
- Everything in Software tier
- Dues processing & delinquency management
- Accounts payable management
- Invoice review against location data
- Annual budget preparation
- Audit-ready general ledger
- Monthly financial reporting
- Vendor coordination
- Violations management
- On-site visits
Full-Service Management
A professional team handling all day-to-day operations on your behalf.
- Everything in Financial Management
- Vendor sourcing, vetting & contracts
- Location-verified invoice approval
- 3-way project chat coordination
- Homeowner communications management
- Violations inspections & enforcement
- Board meeting support
- 24/7 emergency response
Stop paying for work you cannot verify
Free proposal. No obligation. Delivered in 3 business days.
Request a Proposal