Texas SB 2629 (2025): Electronic HOA and Condo Meetings and Voting Rules

Quick Answer

Texas Senate Bill 2629 (2025) lets condominium unit owners' associations hold owner and board meetings by electronic or telephonic means and conduct voting electronically, and lets subdivision property owners' associations hold owner meetings the same way. It also says a subdivision association must allow an owner to vote by at least one of absentee ballot, proxy or electronic ballot. It does not require electronic voting. It took effect September 1, 2025.

At a Glance

What the Law Says

Condominium associations (Chapter 82)

• § 82.108(b-1), owner meetings: "A meeting of the association may be held by any method of communication, including electronic and telephonic means as provided by Section 6.002, Business Organizations Code."
• § 82.108(c), board meetings: a board meeting may be held the same way if (1) notice has been given under subsection (e), (2) "each director may hear and be heard by every other director," and (3) the meeting does not involve voting on "a fine, damage assessment, appeal from a denial of architectural control approval, or suspension of a right of a particular association member" before the member has had an opportunity to attend a board meeting and present the member's position.
• § 82.108(c-1), written consent: the board may act by unanimous written consent of all directors, without a meeting, if the action does not involve those same enforcement topics and a record of the action is filed with the minutes.
• § 82.108(d) and (e), notice: notice of owner and board meetings is as provided by the bylaws, or, if the bylaws do not provide, in the manner used by nonprofit corporations under Business Organizations Code §§ 6.051 and 22.156 (owners) or §§ 6.051, 6.052 and 22.217 (board). The bill replaced references to the old Texas Non-Profit Corporation Act with those sections.
• § 82.110(d), voting: "Voting may be conducted electronically as provided by Section 6.002, Business Organizations Code."
• § 82.101, organization: a unit owners' association must be organized as a profit or nonprofit corporation, and the declarant may not convey a unit until the secretary of state has issued a "certificate of formation." This replaces older wording about a certificate of incorporation.

Subdivision associations (Chapter 209)

• § 209.0056(d): "A meeting of the owners held under this section may be held by any method of communication, including electronic and telephonic means as provided by Section 6.002, Business Organizations Code."
• § 209.00592(a-1): "Except as provided by this subsection, unless a dedicatory instrument provides otherwise, a property owners' association is not required to provide an owner with more than one voting method. An owner must be allowed to vote by one of the following voting methods: (1) absentee ballot; (2) proxy; or (3) electronic ballot." The bill added electronic ballot to a list that previously offered absentee ballot or proxy.

What Business Organizations Code § 6.002 adds

Because the bill points to § 6.002, its terms matter. Under § 6.002(a), "subject to this code and the governing documents," meetings may be held by conference telephone or other suitable electronic communications, including videoconferencing or the Internet, "if the telephone or other equipment or system permits each person participating in the meeting to communicate with all other persons participating." Under § 6.002(b), if voting will take place at the meeting, the entity must "implement reasonable measures to verify that every person voting at the meeting by means of remote communications is sufficiently identified" and "keep a record of any vote or other action taken."

What This Means in Practice

Condominium boards

• Owner meetings and elections can now be run electronically under § 82.108(b-1) and § 82.110(d), subject to § 6.002(a) and (b): two-way communication for all participants, identity verification for remote voters, and a vote record.
• Board meetings can be electronic, but the three conditions in § 82.108(c) still apply, including the limit on voting on fines, damage assessments, architectural appeals or suspensions before the member has a chance to be heard.
• Our reading: the old text of subsections (c) and (c-1) began with "Unless the declaration, bylaws, or articles of incorporation of the association provide otherwise." The enrolled bill deletes that opening phrase. Whether the declaration or bylaws can still restrict electronic board meetings or written consent is an open question; § 6.002(a) itself is "subject to this code and the governing documents." Ask counsel before relying on either reading.

Subdivision boards

• Owner meetings under § 209.0056 may be electronic or telephonic. The bill is silent about board meetings in Chapter 209, which have their own rules in § 209.0051.
• An association must let each owner vote by one of absentee ballot, proxy or electronic ballot. It does not have to offer all three, and a dedicatory instrument can provide otherwise.
• Electronic ballots are one permitted method, not a mandate. An association can satisfy § 209.00592(a-1) with absentee ballots or proxies alone, unless its dedicatory instruments say something different.

For owners

Your association may offer electronic participation, but the bill does not give an owner a right to demand a video link or an online ballot. In a subdivision, you are entitled to be allowed to vote by at least one of the three listed methods.

What the bill does not say

• It does not require any association to hold meetings electronically or to adopt electronic voting.
• It does not say how remote voters must be identified. That comes from § 6.002(b): "reasonable measures."
• It does not state penalties for non-compliance.
• We only read § 209.00592(a-1) and § 209.0056(d) in the bill. Other parts of those sections, and the rest of the election rules, are covered on the voting and board elections page.

Timeline

Related Texas Law

• Chapter 209 owner voting and board elections
• § 209.0051: open board meetings
• Chapter 82: Uniform Condominium Act
• Business Organizations Code Chapter 22 for associations
• S.B. 711 (2025) omnibus
• Texas HOA law changes 2021 to 2025

Board Checklist

• Decide whether your association wants to offer electronic or telephonic owner meetings and check your bylaws and declaration for language on remote meetings.
• If you use remote voting, set up a way to identify each remote voter and keep a record of votes, as § 6.002(b) calls for.
• Condominium boards: confirm each electronic board meeting meets the notice, "hear and be heard" and enforcement-topic limits in § 82.108(c).
• Subdivision boards: confirm owners can vote by at least one of absentee ballot, proxy or electronic ballot.
• Do not describe electronic voting to owners as mandatory. It is allowed, not required.
• Ask counsel whether your documents limit electronic meetings or written consent, given the deleted opening phrase in § 82.108(c) and (c-1).
• Update meeting notices so they state how owners can join electronically.

Frequently Asked Questions

Does S.B. 2629 require electronic voting in Texas HOAs?

No. It permits electronic meetings and voting for condominiums, and requires a subdivision association to allow an owner to vote by one of absentee ballot, proxy or electronic ballot. An association can meet that rule without offering electronic ballots.

Can a Texas condominium board meet by video or phone?

Yes, under § 82.108(c), if notice is given, each director can hear and be heard by every other director, and the meeting does not involve voting on the listed enforcement matters before the member has had a chance to be heard.

Can owner meetings be held online?

Yes. Section 82.108(b-1) covers condominium owner meetings and § 209.0056(d) covers subdivision owner meetings, each "by any method of communication, including electronic and telephonic means as provided by Section 6.002, Business Organizations Code."

How must remote votes be verified?

The bill does not set a method. Business Organizations Code § 6.002(b) requires "reasonable measures to verify that every person voting at the meeting by means of remote communications is sufficiently identified" and a record of any vote or action.

Can a declaration still say owners must vote in person?

For subdivisions, § 209.00592(a-1) begins with "unless a dedicatory instrument provides otherwise." For condominiums, the effect of governing documents is less clear after the deletion of the old "unless the declaration ... provide otherwise" phrase in § 82.108(c) and (c-1). That is an open question for counsel.

Does S.B. 2629 change fines or hearings?

No. It keeps the limit on board meeting votes about fines, damage assessments, architectural appeals and suspensions for condominiums until the member has had a chance to be heard. It does not change fine rules.

Where This Comes From

We read the full enrolled text of S.B. 2629 (89th Legislature, Regular Session) at capitol.texas.gov, and Business Organizations Code § 6.002 as published on Texas.Public.Law (verified May 2025). The enrolled copy has a blank governor approval line, so we did not verify a signing date. We did not read Business Organizations Code §§ 6.051, 6.052, 22.156 or 22.217.

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Legal disclaimer: This article is general information, not legal advice. Laws change and associations differ. Confirm the current statute text and how it applies to your governing documents with a licensed Texas attorney before acting.